Electronic Data Interchange - Introduction

What is EDI?

EDI is the transfer of information from system-to-system for sending and receiving documents electronically. To EDI trade with ASSA ABLOY, suppliers must develop an interface to our Company Interface Platform (CiP).

What is the Company Interface Platform (CiP)?

CiP is ASSA ABLOY’s EDI tool which enables companies to send and receive electronic documents. To connect to CiP suppliers must develop an interface to their ERP to send and receive CiP structured documents.

What are the benefits?

There are many beneftis, here are the main ones:

  • No manual data entry. Purchase orders are automatically created therefore reducing administration, reducing errors and improving data accuracy.
  • Automatic confirmation process - Only orders that need to be changed (quantuty, date etc) need to be reviewed. All others can be automatically confirmed with no human intervention.
  • Reduced lead time - automiatically processed orders means they are release to production sooner.
  • Reduction in administration allows time for improved customer service.
  • Increased visibility.
  • Reduction in errors as data needs to be accurate and up to date.
  • Joining CiP increases your visibility within ASSA ABLOY and increases your potential to supply more Group companies.
  • All ASSA ABLOY purchase orders will be visible in the one tool and in one consistent format.

Which suppliers should choose EDI?

  • Suppliers with medium to high number of order lines per month with ASSA ABLOY should choose EDI. Typically suppliers with greater than 100 purchase order lines per month should use this solution.
  • Suppliers that do not have an ERP, limited e-commerce experience or with limited IT resources or skills should choose the Supplier Portal. 

What does it cost?

EDI requires an upfront investment but it enables the greatest return. Integration depends on a lot of factors (scope, process redesign etc) but in general it takes 2-3 months to complete and costs approx 5-10k €. There are no running costs and generally the return on investment is less than one year.

Next Steps:

Process Flow:

The below flow chart outlines the basic flow of document between customer and supplier. As you can see receiving documents electronically enables the company to process them automatically therefore greatly reducing administration and errors etc..

  • Green = Manual process e.g. creating a purchase order.
  • Blue = Automated process e.g. automatically creating a sale order which means no manual order entry.
  • Orange = Document e.g. purchase order, order confirmation.


  • PO = purchase order.
  • ACK = order confirmation.
  • ASN = advance shipping notice or dispatch advice
  • INV = invoice
  • Not all documents that can be exchanged through CiP are included in the above flowchart. For a full list please read documents